This notice is for job candidates who apply through Picked.ai. It explains, in plain terms, what happens to your personal data, the fact that an AI process is involved, and your rights. It sits alongside our full Privacy Policy; this notice gives you the candidate-specific detail.
1. Who handles your data
Picked.ai is operated by Neuroworx Ltd, a UK company (company number 14612373, registered office 22 Charterhouse Square, London, England, EC1M 6DX, ICO registration 09910326623). "Picked.ai" is the product name, not a separate company.
For your application data in the Picked.ai pipeline, Neuroworx Ltd is the data controller. The employer who posted the role also handles your data for their own hiring decision.
For questions about your data, contact support@picked.ai.
2. An AI process will assess your application
When you apply through Picked.ai, an artificial-intelligence process will:
- screen your application,
- run an assessment,
- conduct a first-round interview by voice (you speak with an AI interviewer), and
- score and rank your application against the role.
The employer who posted the role then receives a ranked shortlist and makes the hiring decision.
This matters, so we tell you up front. The AI screening and interview is treated as a high-risk AI system under the EU AI Act, which means extra safeguards apply to protect you.
3. Your consent
When you apply, we ask for your consent to this AI-assisted process, including the recording and transcription of your voice interview. You can decline, and you can withdraw consent later, though we may then be unable to process your application through Picked.ai. Withdrawing consent does not affect processing already carried out.
4. What we collect
- Your name, email address, and the information in your CV or application.
- Your answers in screening questions and the assessment.
- The audio and transcript of your AI voice interview.
- AI-generated scores, summaries, and your position in the ranking.
- Limited technical data needed to run the interview and keep the service secure.
Please do not share special category data (for example about your health, ethnicity, religion, or beliefs) unless it is necessary. We do not ask for it, and we do not use it to profile you beyond what is needed to assess you for the role.
5. Your rights, including over automated decisions
You have the right to:
- Meaningful human review. You can ask for a human to review an outcome that was based on automated processing. The hiring decision is made by the employer, who can review the evidence behind your result. This is your right under Article 22 UK GDPR (and the EU equivalent).
- An explanation. You can ask for an explanation of how the AI process reached its result.
- Contest the outcome. You can challenge a result you think is wrong or unfair.
- Access the personal data we hold about you.
- Correct inaccurate data.
- Erase your data ("be forgotten"), subject to legal limits.
- Restrict or object to processing.
- Withdraw consent at any time.
- Complain to a data protection authority. In the UK this is the Information Commissioner's Office (ICO), https://ico.org.uk.
To use any of these rights, contact support@picked.ai or use /legal/data-rights-request.
6. Where your data is held
Your data at rest is stored in the EU (in our database, file storage, application infrastructure, and email provider, all EU-located). To run the AI features (the reasoning, and converting your speech to text and back), some processing is carried out by specialist providers that may be located outside the EU. When that happens, your data is protected by legal safeguards: a signed data processing agreement plus Standard Contractual Clauses. The full list of providers is in our Privacy Policy and on our sub-processors page. We do not claim your data never leaves the EU; we do keep it stored in the EU and protect any processing outside the EU with these safeguards.
7. How long we keep your data
We keep your application data only as long as needed, then delete or anonymise it. We keep it for up to 24 months from your last activity, after which it is deleted or anonymised (an anonymised, non-personal record of any automated decision is kept for 6 years under the EU AI Act). We review the raw interview audio for deletion once the transcript is made.
8. The interview is recorded
Your first-round interview is conducted by an AI voice agent. The audio is recorded and transcribed so it can be assessed. The recording and transcript are processed by speech-to-text and text-to-speech providers and by our AI reasoning provider, under the safeguards in section 6. You will be told this before the interview begins and asked to consent.
9. Talent pool: future role invitations
The employer you applied to may later open a role that looks like a match for the results you already earned. When that happens:
- You may be invited. Picked.ai can show that employer a suggested match between your existing results and their new role, and a person at that employer can send you a single invitation email. Suggestions are only ever shown to the employer you applied to; your data is never matched to, or shared with, any other company. The lawful basis for this suggestion and one-off invitation is our and the employer's legitimate interest in reconnecting you with suitable roles at a company you already applied to; where you have opted in to the employer's talent pool, your consent.
- Nothing is reused without your consent. Your previous results are only carried over to a new role if you accept the invitation. Accepting is your explicit consent to be assessed for that role and to the reuse of your still-valid results (so you skip the steps you already completed).
- Saying no is easy and final. Every invitation includes a decline option. Declining tells that employer not to contact you about future roles, and we record it so you are never matched to their roles again. Ignoring the invitation has the same practical effect: it expires after 30 days and no reminder is ever sent. You can also unsubscribe from all Picked.ai emails via the link in any email, or opt in or out of an employer's talent pool at any time via support@picked.ai.
- Opting in. When you apply, you can tick an optional box to join that employer's talent pool. It is separate from the consent needed to process your application, and leaving it unticked never affects your application.
10. Feedback on your application
If an employer chooses to, we may share brief, constructive feedback with you after a decision. This feedback is generated by our AI from your own assessment and interview, describes what your evidence showed, and never discloses scores, rankings, or other candidates. It is not the reason for the hiring decision. You can object to receiving it by contacting us or unsubscribing.
11. Changes and contact
We may update this notice; we will change the "Last updated" date. Contact: Neuroworx Ltd, 22 Charterhouse Square, London, England, EC1M 6DX, support@picked.ai.